Ola F. Shoyode

LinkedIn: linkedin.com/in/fatimohoshoyode

L: Essex

E: fatimohshoyode@gmail.com

T: 07706717753

KEY PROJECT SKILLS:

v Expert in using Clarity Tool, Power BI, PPM Tool, Plan View, SQL, Snowflakes, Jira and Confluence

v Excellent skills in Project profiling, quality assurance and tracking standards, methods, tools and processes to support strategy or project objectives.

CAREER HISTORY

TOKIO Marine HCC PMO Analyst 02/2023??? Present

Responsibilities & Achievements

?? Governance: Established and maintained project/program management frameworks and methodologies to ensure a consistent approach to project delivery with the use of appropriate Management tools, processes, and procedures. Ensured timely provision of relevant management information to governance forums. structure framework and responsibilities for decision making, and drive adherence to change management governance and delivery methodology. Ensured consistency, best practices and optimization were embedded in the change processes. Scheduled and facilitated governance workshops and served as a point of reference and guidance to project managers and teams on governance and control within the program.

?? Planning: developed and analyzed project plans, tracked project process against agreed expectations, and collated, consolidated and analyzed project information to produce reports. Organized and facilitated planning workshops to collate activities, products, milestones, critical paths, and dependencies to develop project plans. Collaboratively worked with internal and external stakeholders to develop a detailed plan to deliver strategic objectives. Maintained business case, success matrix and adoption plan for the program. Created and updated project plans. Extract key activities, milestones, deliverables and dates from the MSP plan for tracking on Excel.

?? RAID Management: Monitored the delivery of the program-level RAID log and activities against plans, challenging progress as appropriate. Owned the RAID log of the program. Ensured the identified risks and its attributes such as risk ID, risk owner, mitigation plan, likelihood, impact and next review date for each risk are logged. Scheduled and facilitate risk review meeting. Worked with PMs to identify and escalate issues as they occur. I maintain issues listed for assigned projects, log issues and its attributes. Worked with the PMs to resolve issues and monitor actions on PATH TO GREEN to ensure a successful resolution. Managed dependencies and conflicts between initiatives.

?? MI Reporting: Collated, consolidated and analyzed project/ program/ portfolio information to produce reports, compilation and timely delivery of complete and accurate reports. Produced MI reporting packs for executive board management meetings to facilitate weekly projects status report showing the BRAG status of projects. Projects??? Dashboard Report showing status of the projects current phase and program plan on a page (POAP). Prepared packs for monthly steering committee meetings.

?? Meetings: schedule and facilitated project meetings. Organized meeting rooms and meeting facilities. Prepared and distributed agenda to the relevant stakeholders, prepare meetings packs for use during meetings. Capture minutes, log actions and post meetings I circulate minutes of the meetings and chase action owners for actions updates.

?? Stakeholder management: work with PMs to create and maintain stakeholder RACI matrixes. Prioritized guidance and direction to relevant stakeholders on framework templates. I work with internal communications to develop, monitor and implement the program???s communication plan. I respond to daily enquiries from all stakeholders.

?? SharePoint management: Successfully created the program???s SharePoint site and all project file within the program. I achieved SharePoint customization by creating and deleting groups, add and remove users and assign access permissions. I ensure the storage of project artefacts are in line with configuration management governance. Monitored and ensured complete and accurate data migration from the shared drive to the SharePoint site.

?? Configuration management: created repositories for storing project and program artefacts on the shared drive. Ensure key program level products are version controlled and approved, with the products and signoffs collected and stored in a file repository. Ensure compliance with the file storage location policies and program???s version control structure as stipulated by governance.

?? Resource management: establish and maintain the use of resources on the program???s demand and capacity plan, maintain effective utility of resources on the program???s capacity and demand plan. Maintain effective utilization of resources by recommending the reallocation of all other available resources to other project with increased demand. I advise program executives on potential availability of resources and scarcity; I monitor contracts and their expiry. I coordinate new staff on boarding, the induction process, and off boarding of leavers. successfully achieved common understanding among the work streams.

?? Change control: acted as first point of contact for all change requests (CRs). I ensure quality assurance of all CRs to maintain the correct version of the populated CR template, ensure that all affected areas are clearly identifying the impact of change on the request form. I log and track the CRs, proactively schedule review meetings with the change board and provide stakeholders with feedbacks on decision made by the change board.

?? Quality assurance: collated and review all data and ensure that quality of work delivered by project team are meeting the standard of the planned criteria. owned the quality of all project management products, review all project documents initiated and processed in the PMO for consistency, accuracy and relevance in accordance with project or program standards.

?? Project support/ Ad hoc: Provide support to the PMs on a project, ensure that the PMO responsibilities are well carried out on a project. Successfully coordinated regular ad hoc meetings. Provide administrative support for meetings where PMO knowledge is required. Monitored and tracked assumptions and dependencies. |I proactively reviewed the entries and postings to the ledger. |Assisted the project managers with creation, monitoring and updating of project plans. |I guided the product managers on how to maintain their cost records including timesheet. Successfully created and monitored that chart of accounts for the project within my program. Reviewed the PMs report for a validity assurance of the information provided.

NatWest Bank Portfolio Assurance PMO Analyst 06/ 2022 ??? 01/ 2023

Responsibilities & Achievement

Stakeholders Management: communicated with large numbers of affected system owners and worked within the portfolio to ensure all required actions and assurance checks are completed.

?? Designed daily and weekly portfolio status report dashboard clearly stating the Delivery BRAG status and Risk Status of all programs within the technology portfolio. Reported weekly comparison of the state of portfolio to create a spotlight and Insight reporting.

?? Management of large dataset in excel, tracking progress using excel and defined metrics to provide accurate reporting.

?? I Coordinated all change management activities in service now. I reviewed Change request forms for completions and submitted to the change approval board for their perusal. Maintained a milestone and outcomes tracker, I generated a weekly report on slipped milestone or outcome and circulate to the portfolio managers.

?? Provided thematic analysis on Risk, Issues, Dependencies and Assumptions. Analysed Planview data quality reports and created action plan for improvements. Managed portfolio dependencies assurance.

?? Worked with mobile delivery team, looking after the business side of delivery. Managing the team mailbox, responding to queries and assigning activities.

?? Owned and managed the portfolio Gardening calendar for portfolio resource management and the all-portfolio reporting calendar.

?? Conduct all Define to Manage assurance processes on all programs within the portfolio. Managed all program closures and provided support on the portfolio setup for 2023.

?? Managed monthly Objective Key Result reporting and analysed delivery confidence on all key objective BRAG status, Forecast and Actuals on a monthly basis.

?? Successfully created and monitored the progress chart of the projects and Programs within the portfolio. Prepare packs for monthly Portfolio steering committee meetings, Portfolio comms and other governance forums.

BNY Mellon PMO Specialist 09/ 2021 ??? 04/2022

Responsibilities & Achievements

PMO SET UP- worked closely with project teams to ensure methods and standards are being implemented consistently to effectively plan, manage, and deliver change. Worked with the Portfolio Management to help establish appropriate governance, reporting and working practices in line with organisation governance and Enterprise Portfolio.
Governance: Evaluated PM's compliance with the organisation???s portfolio management framework, successfully identified the escalated lapses, developed and improved opportunity reports worked with PMs on implementing improvements and acted as a gatekeeper for best practices
Resource management: owned the programmes??? resource and capacity plan, established skill planning and maintenance, and worked with PMs to update the project resource plan. Facilitated reallocation of resources within the program.
SharePoint & configuration management: maintained and monitored the Portfolio SharePoint. successfully created subsites, groups and users and ensured compliance with configuration governance.
Meetings: prepared meeting packs and booked meeting rooms and facilities for workshops, organized and chaired project meetings including weekly project and RAID meetings
Planning: developed and proactively updated project plans on MSP. Reviewed, consolidated and maintained project plans into program plans. I monitored key activities, milestones, dependencies and critical paths in programme stages.
Stakeholders??? management: maintain good relationships with stakeholders and attend to stakeholders on the programme daily.
RAID management: established and maintained the risks, issues, assumptions and dependency log of the programme.
PMO Ad hoc: performed ad hoc and administrative activities for the Project team and project managers.
MI Reporting: successfully worked with PMs to consolidate project status reports on a weekly and monthly basis.

National Australian Bank Finance PMO Analyst 02/ 2020 ??? 06/ 2021

Responsibilities & Achievements

Finance management: Owned the budget tracker, worked with the finance department to estimate project budget, actual tracking to plan forecast and circulate figures to the relevant project managers. Involves in the disbursement of funds for cost-effectiveness and to curtail fund wastage. Schedule and facilitate meetings between PMs and finance to resolve identified variances. Raise POs to correct amendments to resolve variances in the SAP.
Successfully reviewed the indirect service cost allocated to the project. Discussed, and identified variances with PMs and established reconciliation.
I analysed and reviewed the actual budget, the current approved budget, the actual expenditures, commitments and forecast. Coordinated all change requests. I reviewed the Change request forms for completion and submitted them to the change approval board for their perusal.
Maintained Risk log. scheduled and facilitated risk and issue meetings. Worked with PMs to identify, escalate and resolve issues once they occur.
Maintained a milestone tracker, I generated a weekly report on slipped milestones and circulated it to project managers. |Coordinated and improved the project status report from PMs and incorporated the weekly status report of the programme.
Monitored and tracked assumptions and dependencies. |I proactively reviewed the entries and postings to the ledger. |Assisted the project managers with creating, monitoring and updating project plans. |I guided the product managers on how to maintain their cost records including timesheets.
Successfully created and monitored that chart of accounts for the project within my program.

BT Telecom Project/PMO Support 05/ 2017 ??? 01/ 2020

QUALIFICATION & CERTIFICATION

PMP (2023) (Project Management Institute)

POWER BI ASSOCIATE (2023) (Microsoft)

MICROSOFT SPECIALIST (Microsoft)

BA TOURISM & HOSPITALITY MGT (University of Chichester)

OTHM Level 5 Diploma OTHM

OTHM Level 4 Diploma OTHM